Using the new Services app to organise helpers for church activities

A new way of organising

A big part of any church ministry is organising the people needed to make activities happen. This includes Sunday services, Messy Church, working bees, Sewing groups, playgroups, funerals, online services and much more.

This year St Luke’s is using the Services app to roster our people for activities. Some of you have started logging in to the app and using it’s features, others are still finding their way – it’s great that you are prepared to try new things!

Everyone who is added to a team receives a “Welcome to Planning Center” email which introduces them to the new platform. You can access the app from both your phone and a web browser on your computer.

Here’s a short video guide on how to use the app on a phone or tablet:

https://youtu.be/W9l1uZHkjj8

And here’s a guide for those accessing Services from their computer:

If you prefer to read about it, you can look up instructions here:

https://pcoservices.zendesk.com/hc/en-us/articles/204460240-Services-Introduction-for-Team-Members

The rosters are automatically scheduled each month based on the availability you have indicated. Prior to generating the roster, I will send an email asking you to block out dates that you are unavailable. Once the roster is generated, you will receive an email asking you to confirm the times that you have been scheduled for. You can also sign up for any spots where people are still needed.

It is important that you respond to these emails ASAP in case changes are needed.

I will aim to have a copy of the Sunday morning roster on the noticeboard at church and on the Members area of the website. Unless you are a team leader, you can only see your own schedule on the app.

Eventually the aim is for each team to have a leader who will look after the scheduling for their team, so that this work is shared out.

Thanks to everyone who is already part of a team for all you do to help us come together in community to worship and serve God through this ministry. If you have any questions about the app, please let Robyn know and she will do her best to answer (but do look up the support pages first!).

Blessings and Gratitude!